Biztrak WMS

Overview
Why Biztrak WMS
Feature & Modules
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A ROBUST WAREHOUSE MANAGEMENT SYSTEM FOR REAL-TIME OPERATIONS

BIZTRAK WMS is robust and real-time warehouse management system (WMS) that is designed to meet the most dynamic warehouse environment especially 3PL warehouses that are required to fulfill the needs of various different customers. Biztrak WMS is high-functionality yet user-friendly, it streamlines your warehouse operations and provides greater control over inventory movement with real-time update.

We belive as a software that drives the busy warehouse operation, rapid response and user friendliness are the keys to get the job done well. Our services include Warehouse Process Consultancy, Software Customization and Business Reporting Creation.

Why Biztrak WMS

Biztrak-WMS-Flowchart1

An integrated warehouse inventory management software which is designed to improve
the efficiency, accurancy and operating cost of warehouses.

1
Multi-Customer and Multi-Warehouse Support
2
Productive UX's Design
3
Multiple Units of Measurement
4
Picking Algorithmn
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Pallet Oriented Management
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Customisable Business Reports
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Security and Access Traceability
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Create Your Field
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Import and Export Data
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Windows + Microsoft SQL Server as Database

Modules & Features

Inbound
Features Descriptions
Purchase Order
  • Purchase Order in the Inbound module allows to record and keep track of your company's purchase orders. By keeping track of your purchase orders, you will know when the items are due to be received.
Advance Shipping Notice
  • Advance Shipping Notice (ASN) or inbound booking is a notification of pending deliveries, similar to a packing list.
  • Biztrak ASN is designed to capture any form of early notification of deliveries to better prepare warehouse operator in their planning as well as expedite goods receiving process upon arrival of shipment.
Receive
  • Receive module is where Biztrak WMS facilitates a receiving process of warehouse. This is where Tally Form, Goods Received Note, Good Variance Note, Pallet/ Carton Barcode Labels and similar documents can be printed.
  • It is quite common Goods Receiving process is accomplished by Barcode scanner, Biztrak WMS Receive module is made to be ready to integrate with any form of integration.
Outbound
Features Descriptions
Order
  • Biztrak WMS Order module is where an Order of shipment or delivery is entered. User can make a stock allocation, plan delivery by route, by size of orders, expected delivery date, customer type and so on.
  • Biztrak WMS Order module is made to be ready to integrate with third party application via Web API or importing data via text file format defined.
Picking
  • In Biztrak WMS, we consider Picking as a transfer process which warehouse operator will be given an instruction to pick product from point A and put into point B accordingly. Picking process can be effectively configured to pick by various algorithm subject to warehouse setting, item category, delivery destination and etc.
  • User can make a combined or batch picking to combine multiple orders in a batch to reduce the required number of picking trips. These batches can be defined according to several factors, according to the needs of your operation.
  • Order Source Type
  • Maximum Order Per Pick
  • Transport Agent
  • State Code etc
Combined Picking
  • Combined picking allows user to combine multiple orders in a batch to reduce the required number of picking trips. These batches can be defined according to several factors, according to the needs of your operation requirements by Order Source Type, Maximum Order Per Pick, Transport Agent, State Code, etc.
Packing
  • The Packing module allows packer to pack multiple orders’ items in one packing. Packer can print out shipping label, delivery note and sales invoice once the packing process is completed. Also, Packer can print packing list report which including of total cartons per order and the packed items in the individual carton.
Issue
  • Similarly to Receive, Issue module facilitates the process of issuing goods from a warehouse. Biztrak WMS is built with strong tracing capability, user will be able to trace When and Where a particular item with specific Serial number or Batch number (or Lot number) has been delivered.
  • The delivery of product is often considered successful if the delivery person has secured a Proof of Delivery or POD. Biztrak Issue module is complete with a Proof of Delivery function to manage the POD of every single delivery.
Issue
  • Shipment module allows user to combine multiple deliveries into a shipment if shipping point and route are same for all deliveries.
  • This module supports delivering all items on the multiple orders at one time by the same truck to different destination. While combining delivery with different delivery date, these deliveries should have common loading date if departure points are same.
Warehouse Operation
Features Descriptions
Transfer
  • Transfer module enables one to track physical location transfer such as bin transfer and warehouse transfer. Besides, a user can make use of our transfer wizard to make logical attribute changes such as changing of lot number, serial number, item variant, production and expiry date, pallet number and item status.
Ownership Transfer
  • As a system that designed to work in third party warehousing environment, Biztrak WMS is equipped with a function that enable a user to change the ownership of a product from one party to another party.
Pick Face Replenishment
  • A Pick Face is a pallet slot which specifically assigned for fast movement picking. Pick Face is usually located at the ground level which is reachable by Order Picker without any material handling equipment (MHE) like forklift.
  • In order to ensure Pick Face is always filled with stock as it needed, a regular replenishment process is recommended. Biztrak Pick Face Replenishment is designed to help the warehouse operator to select right product and replenish into a pick face accordingly.
Cycle Count
  • Cycle counting is proven to be a very effective methodology to ensure inventory accuracy. Biztrak Cycle Count is designed to facilitate Cycle Counting process.
Bin Put-away Allocation
  • The Bin Put-away Allocation Suggestion allows system to suggest available bin for new incoming goods receive according to the item group or bin storage type, i.e air conditioner room, ambient room, chilled room, etc. The bin put-away bin sequence can be predefined by user so that system can suggest the bin code Suggestion according to availability and putaway sequences required.
Reporting & Enquiry
Features Descriptions
Biztrak Auto Report
  • Biztrak Auto Report is a powerful application that allows user to schedule reports to be sent to internal or external parties anytime, anywhere via email in Excel, PDF or Word Document.
User Customizable Report
  • Administrator of the system can create or modify any Report using SAP Crystal Reports to meet operational requirement and share the report in Biztrak WMS.
  • Biztrak WMS also empowers the administrator to configure the access permission of any User Customized Report that is available in the system.
User Definable Enquiry
  • Biztrak WMS is designed for openness. An authorized user can be empowered to build Enquiry screen for specific use using standard SQL language, then set the accessibility by user access role in Security module.
Functional
Features Descriptions
Multi warehouse capability
  • Biztrak WMS is designed with multi-warehouse architecture where product can be tracked in multiple warehouses; moving product from one warehouse to another is just few clicks away.
Flexible Bin Structure
  • Any Warehouse Management System in the world would allow you to configure the bin locations your warehouse.
  • The Bin Profile design of Biztrak WMS is designed to be highly flexible and gives user the freedom to configure Bin structure for any kind of warehouse.
Multiple UOM and Variant
  • Each Item in Biztrak WMS can be assigned with as many UOM as user needs.
  • Besides, Biztrak is also built in a Variant field to manage different variant of a single item. With such, managing large inventory master is made to be very simple.
Inventory by multiple parties (Multi Customer)
  • Biztrak WMS is designed to maintain inventory not for just the owner of the inventory but also inventory of other parties such as customers or vendors. Besides, inventory of each party can be owned by as many branches as it is required.
Picking Algorithm
  • Biztrak WMS supports multiple picking algorithms FIFO, LIFO, FEFO, and etc. You can even customized you picking algorithm and assign it to different party (customer or vendor).
Customized business document by Party
  • In a third party environment, there are times where printing out business document such as Delivery Note or Goods Received Note has to be customized by customer's needs.
  • This is a powerful feature that built-into Biztrak that save the day of many third party warehouse service provider.
Auto trigger Product Expiry
  • A new Product Expiry Tracking function enables system to auto trigger and set the inventory item type to “Near Expired” when inventory items fall into the preset shelf life. This function will pre-alert the operation team to take further action for those near expired items in the warehou.
Productivity
Features Descriptions
User Defined Fields
  • Already Biztrak WMS comes with comprehensive fields in the document header and detail level, but there are times where user definable fields are needed.
  • In Biztrak WMS, as user of the software, you are given the capability of adding unlimited customized fields in any of your module. Besides, you can specify the data type which you need; it can be plain text, numeric and etc. Not only that, you are also allowed to make your user defined field as a lookup input field, which means, you can define your own master file for user input.
  • This feature empowers our user with more tracking capability without software customization from us.
Security & Access Traceability
  • Being a multi-user application, without comprehensive System Access Control and Traceability can be disastrous for a warehouse business. The control of access to each screen and function is in the hands of the system administrator.
  • In example, he or she has even the ability to allow or disallow a user to add records but not delete them.
  • System Access Control is originally designed to mitigate the risk of information sabotage. However, honest mistakes do happen, hence, traceability of user activities is highly essential.
  • With the ability of traceability, mistakes are usually can be easily corrected or damage can be mitigated.
Collaboration
  • Managing a warehouse is a team effort and therefore a WMS has to be a multi-user system. Biztrak WMS is leveraging on multi-user platform to make it as collaborative platform.
  • Users are able to create their own task and keep it in a personal to-do list. As an Inventory supervisor, he or she can assign tasks to his/her subordinate and monitor their progress.
Multilingual Support
  • Biztrak WMS is designed to support multi languages, screen labels and system messages are not hard coded in the software.
  • Biztrak WMS presently supports two languages which are English and Simplified Chinese. That means we can always make Biztrak WMS speak in your language as per request.
Import External Data
  • Under most circumstances, a warehouse is not an island in a supply chain. In order to improve efficiency of information flow and eliminating data entry errors, system integration is most encouraged.
  • Biztrak WMS shipped with Data Import facility to enable to import data from external parties.
Export Data
  • We recognize the needs of exporting inventory information of warehouse management system for further use. Our users are able to export inventory information into XML Spreadsheet (Excel), CSV and tab delimited text file.
User Definable Transaction Type
  • Biztrak WMS allows user to define unlimited number of transaction type to better manage different kind of transactions.
State-of-the-art Data Grid
  • Data Grid is one of the most commonly use user interface in many database application. Biztrak WMS shipped with a state-of-the-art Biztrak Data Grid that is designed to optimize user productivity.
  • Copy and Paste - Users are able to perform excel-like Copy and Paste of any data value within Biztrak Data Grid to minimize unnecessary data entry.
  • Multi-Column Sorting - Users are free to sort any number of columns in Biztrak Data Grid in ascending or descending order.
  • Show/Hide Column - Show or hide any column in Biztrak Data Grid as they like, the best part is the setting is remembered according to user and not an application-wide configuration.
  • Color your Data Grid - Besides showing or hiding columns in Biztrak Data Grid, user can also paint any column with any color as they like it. It helps user to locate a specific column quickly.
  • Arranging sequence of columns - User is free to arrange the sequence or any columns in Biztrak Data Grid.
  • Flexible Data filter - Any visible data column in Biztrak Data Grid can be filtered.
Duplicate Document
  • Duplicate Document enables user to clone an existing document (transactional document) with only one click. It shortens approximately 95% of the time for a user to create a document with similar information.
Bookmark
  • We borrowed the bookmark concept from the web browser. User will be able to “bookmark” any transactional document while they are using the system. This is a useful feature to help the users to remember the document that they might want to keep in view instead of writing it down on a paper.
Customer Web Portal
Features Descriptions
Customer Web Portal
  • Customer Web Portal allows salespersons, outlet users, 3PL Customers to login to Web Portal to:
  • Tracking on ASN Status
  • Tracking on Order Status
  • Tracking on Stock Balances
  • Submit Outbound Booking - Order
  • Submit Inbound Booking – ASN
Mobile Application
Features Descriptions
Mobile Application
  • Warehouse managers are a busy breed, and any tool that makes their job a little simpler is welcomed.
  • Mobile apps are helpful tools for warehouse managers because they enable users to manage assets, control, and track inventory, shipments, and warehouse operations from anywhere at any time.
  • Mobile apps often become a warehouse manager’s lifeline, but they especially are critical to those managers who have several warehouses under their charge.
  • Biztrak WMS mobile application is designed to simplify the life of warehouse managers with inventory management tools that allow for order management, efficiency, and real-time information. The Biztrak WMS mobile apps for Android (Version 5.1.1 and above) is an extension of the warehouse management system and allow for more control of warehouse inventory from the palm of your hand.
  • Key Features:
  • Receiving - Flexi Receive / Flexi Receive (with sorting) / Flexi Receive (with pallet) / Receive (Transfer Carton to Order)
  • Transfer - Many cartons to one Bin Code / Carton to carton Transfer / Inner content Transfer / Pallet Transfer by Physical Qty
  • Picking – Flexi Picking / Conventional Picking / Combined Picking / Combined Picking (by Article)
  • Packing – Packing Assignment / Packing (M3, Cubage and Weight)< li>
  • Pickup – Pickup by Tracking no / Driver Pickup / Driver Delivery
  • Quality Control
  • Stock take
  • Enquiry – Available Bin / Available Item by Location & Qty
  • Capture Videos (Upload multiple files with auto shrink image/ video size function) – Inbound & Outbound Images / Videos
Billing
A new Billing module that allows users to issue billing order, sales invoice and credit note to customers based on the storage charge, loading charge, unloading charge, repacking charge, etc .
Web API
Biztrak WMS WEB API Integration is designed on top of the Biztrak WMS application to execute third party system’s daily transactions posting to Biztrak WMS application without any human intervention processes. It covers:
  • Order transaction
  • DHL Courier Service Provider for the shipment booking and shipping label.
  • Citylink Courier Service Provider for the shipment booking and shipping label.
Dashboard
The Dashboard Module is an information management tool that visually tracks, analyses and displays key performance indicators (KPI), metrics and key data points to monitor the health of a business, department or specific process. The Dashboard module features a graphical view that provides a comprehensive analysis of the following items:
  • Daily Issue by Item Categories
  • Daily Issue by Item Type
  • Daily Receive by Item Type
  • Daily Receive by Item Categories
  • Physical Inventory by Item Categories
  • Current Physical Inventory VS Usable Inventory
  • Physical Inventory by Item Types
  • Daily ASN Status
  • Daily WEB ASN Status
  • Daily Order Status
  • Daily WEB Order Status
Kitting

Kitting module is a crucial component in warehouse management systems (WMS). It is a feature that allows users to group and assemble individual items or components into a single kit or package. This module provides users with the ability to create a kit, track inventory of both kits and individual components, and manage the assembly of kits. It also enables users to specify the components and quantities needed for the kit.

The kitting module is an advantageous tool that offers greater efficiency and accuracy in managing inventory and assembly processes. It accomplishes this by grouping individual items into kits, making it easy for users to locate all the necessary components for a specific product or order. This feature saves time and effort that would otherwise be spent locating and gathering individual items, which is especially useful in high order volume or complex assembly environments. Additionally, the kitting module can help to reduce errors in assembly and inventory management by providing a clear, organised view of all the components needed for each kit or product.

Features Descriptions
Master Data Setting

    1. Item Profile Setting (Enhancement)

  • This function allows user to configure the default setting for the Item Component Tolerance Level (%), Item Component Tolerance Type (ex: Warning or Restriction) and Kitting Quantity Rounding Decimal Places in the Item Profile

    • 2. Item Component Setting (Enhancement)

  • This function allows user to set up Item SKU, Quantity Required and individual Tolerance Level (%) for item components that needed to assemble a finished goods.
Work Order Wizard

    1. Work Order Transaction – Work Order Wizard (New)

    The Work Order Wizard allows user to generate work order transaction with OPEN status by batch. The default number of batch will always be one if user does not specify any. There are two sections in this wizard requires user’s input.

  • Header:

    • a. Warehouse Code [Linked from Warehouse Profile]

    b. Source Code [Linked from Source Profile]

    c. Document Date

    d. Party Code [Linked from Customer Profile

    e. Party Branch Code [Linked from Customer Branch]

    f. Reference No.

  • Detail:

    • a. Item code [Linked from Item Profile which has Item Component setting]

    b. UOM Code [Linked from Item Profile which has Item Component setting]

    c. Item Variant Code [Linked from Item Profile which has Item Component setting]

    d. Quantity: Order

    e. No. of Batch(s) (Default always be one)

    User can proceed by clicking [Generate] button to generate work order transaction directly or clicking the [Analyze] button to retrieve a summary report to analyze any item shortage.

    2. Work Order Summary Report (New)

    A new report to show the summary of the total quantity needed for the item components and the total usable quantity from inventory balance. User can then request the approval from management for the replenishment due to item shortage.

  • Header:

    • a. Warehouse Code [Linked from Warehouse Profile]

    b. Source Code [Linked from Source Profile]

    c. Document Date

    d. Document Date

    e. Party Code [Linked from Customer Profile]

    f. Party Branch Code [Linked from Customer Branch]

    g. Reference No.

    h. Status
Work Order Module

    1. Work Order Transaction – Work Order Module

    The Work Order allows user to create a transaction for managing the kitting operation which includes finished goods and item components. This module separated to one header and three details which are finished goods, item components and apply of the item components.

  • Detail (Finished Goods):

    • a. Line Number (Indicates batch]

    b. Status

    c. Process

    d. Item Code [Linked from Item Profile which has Item Component setting]

    e. UOM Code [Linked from Item Profile which has Item Component setting]

    f. Item Variant Code [Linked from Item Profile which has Item Component setting]

    f. Quantity

  • Item Components:

    • a. Line Number (Indicates batch]

    b. Status

    c. Process

    d. Item Code [Linked from Item Profile which has Item Component setting]

    e. UOM Code [Linked from Item Profile which has Item Component setting]

    f. Item Variant Code [Linked from Item Profile which has Item Component setting]

    g. Quantity

    h. Quantity Applied

    i. Quantity Issued

    j. Quantity Received

    k. Item Type Code [Linked from Item Type]

    l. Pallet Type Code [Linked from Pallet Type]

    m. Production Date: From

    n. Production Date: To

    o. Expiry Date: From

    p. Expiry Date: To

    q. Lot No.

    r.Serial No.

  • Item Components Apply

    • a. Document No.

    b. Document Date

    c. Pallet No.

    d. Bin Code

    e. Quantity

    f. Pallet Type Code

    g. Item Type Code

    h. Production Date

    i. Expiry Date

    j. Lot No.

    k. Serial No.

    User can click on the function [Auto Allocation] to allocate the usable quantity from inventory balance to the item components’ order quantity according to the input criteria respectively. System will automatically reduce the quantity applied to the maximum quantity that can build finished goods if one of the item components has shortage.

    2. Generate Issue (Item Components) – Work Order Module (New)

    User can proceed to generate issue from header after done the allocation and posted the work order. If there is discrepancy between Order Quantity and Allocated Quantity, system will prompt a confirmation dialogue for user to decide whether append the shortage of the item component into new line or just ignore it.
Issue Module

    1.Generate Receive (Finished Foods) – Issue Module (New)

    When system detects the selected issue is generated from work order module, user can click on the [Generate Receive] function to create Receive transaction with the relevant finished goods according to the item components quantity(s) that has been issued.
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