Release of Biztrak MSB 17.0 (17.0.0.0)

We are excited to announce the release of Biztrak MSB 17.0 (17.0.0.0), featuring our new Biztrak MSB 17 Edition with e-Invoicing Module, available starting July 5, 2024. You can download the installation files and documentation from this link.

To request an upgrade to Biztrak MSB Edition 17.0, kindly download and complete the upgrade request form from this link. Once completed, please submit the form to support@biztrak.com.

New and Enhanced Features:

(A) Admin

1. Company Information (Enhancement)

In the Company Info and Tax Info tabs of the Company Information Maintenance, new fields related to Malaysia e-Invoicing are now available for users to set up:

• AR>Supplier’s Business Activity Description

• AP>Supplier’s State Code

• AP>Supplier’s Country Code

• Supplier’s Tourism Tax Registration Number

• Issuer/Supplier’s Digital Signature

2. System Parameter (Enhancement)

In the System Parameter, a new e-Invoice tab is available for users to define settings for the following three sections:

• e-Invoice: Configure default values for e-Invoice functions in Biztrak

• AP>Consolidated e-Invoice Default: Set default values for Cash Sales transactions

• AP>Classification Code: Define default values for Cash Payment (Refund) and Cash Receipt (Refund)

(B) Setup

1. Chart of Account (Enhancement)

The enhanced Chart of Account Maintenance has added the following field caters for Malaysia e-Invoicing implementation.

• AP>Classification Code

2. Party List (Enhancement)

In the Detail and Contact tabs of the Party List Maintenance, new fields related to Malaysia e-Invoicing are now available for users to set up:

Detail tab:

• TIN

• E-mail

• MSIC Code

• Bus Activity

• Suppliers’ Tourism Tax Registration No

Contact tab:

• e-Invoice State

• e-Invoice Country

3. Unit of Measurement (Enhancement)

The enhanced Unit of Measurement Maintenance has added the following new fields cater for Malaysia e-Invoicing implementation:

• Common Code

• Common Name

The Common Code represents the unit of measurement types used in the document lines for document submission. This code table adheres to the UN/ECE Recommendation 20, Revision 17 (2021).

4. Item Information (Enhancement)

The enhanced Item Information Maintenance has added the following new fields cater for Malaysia e-Invoicing implementation:

• Classification Code

• Classification Code (self-billed)

• Country of Origin

5. Service Item (Enhancement)

The enhanced Service Item Maintenance has added the following new fields cater for Malaysia e-Invoicing implementation:

• Classification Code

• Classification Code (self-billed)

(C) Financial

1. Account Receivable (Enhancement)

The following programs have been enhanced to support Malaysia e-Invoicing implementation:

• AR Sales Invoice

• AR Debit Note

• AR Credit Note

The new added fields are added in the programs are:

• e-Invoice Mode

• Freq of Billing (applies to AR Sales Invoice program only)

• Period Start Date (applies to AR Sales Invoice program only)

• Period End Date(applies to AR Sales Invoice program only)

• e-Invoice Submission Date

• e-Invoice Submission UID

• e-Invoice Validated Date

• Invoice Verified Link

• e-Invoice QR

• e-Invoice MSIC Code

• e-Invoice Shipping Recipient (applies to AR Sales Invoice program only)

• e-Invoice Imp/Exp (applies to AR Sales Invoice program only)

• Original e-Invoice Ref (applies to AR Debit Note and AR Credit Note programs only)

• Tax Exempted Desc (applies to AR Sales Invoice program only)

2. Account Payable (Enhancement)

The following programs have been enhanced to support Malaysia e-Invoicing implementation:

• AP Vendor Invoice

• AP Debit Note

• AP Credit Note

The new added fields are added in the programs are:

• e-Invoice Mode

• e-Invoice Submission Date

• e-Invoice Submission UID

• e-Invoice Validated Date

• Invoice Verified Link

• e-Invoice QR

• e-Invoice Shipping Recipient (applies to AP Vendor Invoice program only)

• e-Invoice Imp/Exp (applies to AP Vendor Invoice program only)

• Original e-Invoice Ref (applies to AP Debit Note and AP Credit Note programs only)

3. Cash Management (Enhancement)

The following programs have been enhanced to support Malaysia e-Invoicing implementation:

• Cash Receipt

• Cash Payment

The new added fields are added in the programs are:

• e-Invoice Mode

• e-Invoice Submission Date

• e-Invoice Submission UID

• e-Invoice Validated Date

• Invoice Verified Link

• e-Invoice QR

• e-Invoice Payment Mode

• Original e-Invoice Ref

(D) Inventory, Sales & Purchase

1. Sales Invoice (Enhancement)

The following programs have been enhanced to support Malaysia e-Invoicing implementation:

• Sales Invoice

• Cash Sales

The new added fields are added in the programs are:

• e-Invoice Mode

• Freq of Billing (applies to Sales Invoice program only)

• Period Start Date (applies to Sales Invoice program only)

• Period End Date(applies to Sales Invoice program only)

• e-Invoice Submission Date

• e-Invoice Submission UID

• e-Invoice Validated Date

• Invoice Verified Link

• e-Invoice QR

• e-Invoice MSIC Code

• e-Invoice Shipping Recipient (applies to AR Sales Invoice program only)

• e-Invoice Imp/Exp (applies to Sales Invoice program only)

• Tax Exempted Desc (applies to Sales Invoice program only)

2. Purchase (Enhancement)

The following program has been enhanced to support Malaysia e-Invoicing implementation:

• Vendor Invoice

The new added fields are added in the program are:

• e-Invoice Mode

• e-Invoice Shipping Recipient

• e-Invoice Submission Date

• e-Invoice Submission UID

• e-Invoice Validated Date

• Invoice Verified Link

• e-Invoice QR

• e-Invoice Imp/Exp

(E) TAX

1. Tax Detail (Enhancement)

The enhanced Tax Detail Maintenance has added the following new field caters for Malaysia e-Invoicing implementation:

• Tax Exempted Rate

The Tax Exempted Rate enables the system to calculate the total amount of tax exempted for sales tax or service tax purposes.

2. Tax Schedule (Enhancement)

The enhanced Tax Schedule Maintenance has added the following new field caters for Malaysia e-Invoicing implementation:

• Tax Type

The Tax Type specifies the applicable taxes (e.g., sales tax, service tax, tourism tax, etc.).

(F) e-Invoice

1. Submit e-Invoice (New)

The new Submit e-Invoice program allows users to select various types of e-Invoice transactions for batch submission. These types typically include:

• Invoice

• Credit Note

• Debit Note

• Refund Note

• Self-billed Invoice

• Self-billed Debit Note

• Self-billed Credit Note

• Self-billed Refund Note

2. Submit Consolidated e-Invoice (New)

The new Submit Consolidated e-Invoice program allowing users to select all Cash Sales transactions by Calendar Month and consolidate them into a single e-Invoice on a monthly basis.

3. Cancel e-Invoice (New)

The new Cancel e-Invoice program allows users to initiate cancellations for validated invoices within a strict 72-hour window from the current server date and time, compared to the validated date and time furnished by IRBM. This cancellation option applies to various e-Invoice types, encompassing Sales Invoices, Credit Notes, Debit Notes, Refund Notes, as well as all Self-billed Invoices, Credit Notes, Debit Notes, and Refund Notes.

4. e-Invoice Inquiry (New)

The new e-Invoice Inquiry enables users to access all e-Invoice transactions including of Sales Invoices, Cash Sales (e-Invoice), Credit Notes, Debit Notes, Refund Notes, all Self-billed Invoices, Debit Notes, Credit Notes, and Refund Notes. The e-Invoice status includes:

• New - Indicates that the e-Invoice transactions created before submission to IRBM.

• Accepted - Indicates that the e-Invoice transactions have been submitted to IRBM and are pending validation.

• Rejected - Indicates that the e-Invoice transactions have been validated by the Biztrak system and rejected for submission to IRBM due to incomplete mandatory fields.

• Valid - Confirms that the submitted e-Invoice transactions have been successfully validated by IRBM.

• Invalid - Confirms that the submitted e-Invoice transactions have been validated by IRBM but contain errors or do not meet the required criteria.

• Cancelled - Indicates that the submitted e-Invoice transactions have been successfully validated by IRBM but were withdrawn by the user.

5. e-Invoice Submission Utility (New)

The new e-Invoice Submission Utility enables users to :

• Document Status Retrieval: Users can check the status of e-invoice documents, accessing comprehensive details including validation outcomes.

• Document Search: It facilitates searching through sent or received documents using diverse filters.

• Data Resubmission: Users can resubmit data and subsequently obtain the document status (GetDocStatus) from IRBM. Upon validation, IRBM will issue the UUID and SUID for the respective document.

6. Cancellation Reason (New)

The new Cancellation Reason program allows users to define in advance both a reason code and its corresponding description. These predefined reasons can then be selected when a user cancels an e-Invoice transaction.

7. e-Invoices Report (New)

A new report has been developed to enable users to generate and retrieve information on submission activities:

• e-Invoice Submission Activity Report

The e-Invoice Submission Activity Report is a tool designed to provide users with detailed insights into their submission activities related to e-Invoices. This report includes submission details of each e-Invoice submission, including the date and time of submission, the type of transaction (e.g., sales invoice, credit note), and any.